District #1                            District #2                                District #3                                District #4                                    District #5

John E. Manning                 Cecil L Pendergrass                 Larry Kiker                               Tammy Hall                                 Frank Mann

                                                Chair                                          Vice Chair


Roger Desjarlais                                                                                                                                    Andrea R. Fraser

County Manager                                                                                                                                            Interim County Attorney

September 24, 2013

 
 

 


If you plan to address the Board, please complete a blue “Request for Comment” card (located on the table outside the Chamber entrance) or you can submit your comment electronically by clicking here. Completed cards should be returned to the Staff table at the right of the podium prior to the start of the meeting.  All back up for this agenda is available on the Internet at http://www.lee-county.com. PLEASE NOTE:  The Board may take action in its capacity as the Port Authority or Government Leasing Corporation.

 

COMMISSION CHAMBERS, 2120 MAIN STREET, FORT MYERS, FLORIDA

9:30 AM

 

 
                                    

                         

                        Invocation:         

           

 

 

Invocation:  Pastor Jim Rosemergy Unity of Ft Myers

 

Pledge of Allegiance

 

Ceremonial Presentations

 

Recap

 

Public Comment on the Consent and Administrative Agenda

 

                                Consent Agenda

·                     Items to be pulled for discussion by the Board

·                     Motion to approve balance of items

·                     Consideration of items pulled for discussion

 

Administrative Agenda

 

Public Hearings

 

Walk-ons and Carry-overs

 

                Commissioners' Items/Committee Appointments

 

County Manager Items

 

County Attorney Items

 

Public Presentation of Matters by Citizens

 

Adjourn


9:30 AM CEREMONIAL PRESENTATION

           

1.

Ceremonial presentation recognizing Hispanic Heritage Month celebrates Telemundo.
(#20130800-Commissioner Hall)

 

2.

Presentation to the Board recognizing "Commuter Services 2013 Awards". (#20130801-Facilities Services)

 


 

CONSENT AGENDA

 

1.

COUNTY ADMINISTRATION

 

 

A)

ACTION REQUESTED/PURPOSE:

 

 

A) Approve and execute Agreement between the Lee County Board of County Commissioners and the Lee County School Board for the Fall Driver’s Education Program.

B) Authorize the release of $45,484.99 from the funds collected through civil traffic penalty assessment pursuant to Lee County Ordinance #02-2 Dori Slosberg Driver Safety Education Act. 

C) Authorize Chair to execute contract on behalf of the Board. (#20130775-COUNTY MANAGER)

 

FUNDING SOURCE:

 

Driver’s Education Trust; Program: Driver’s Ed Fee-Lee P; Project: School Board of Lee County for the Driver’s Education Program.

 

WHAT ACTION ACCOMPLISHES:

 

Provides approval for the release of funds collected for use of the Drivers Education Program with the Lee County School Board.  These funds will be used for direct educational expenses for the fall driver education programs running from September 14, 2013 through November 16, 2013 at 13 public and nonpublic high schools. The programs are anticipated to serve an estimated 156 students over the ten week period. 

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 

2.

COMMUNITY DEVELOPMENT

 

3.

CONSTRUCTION AND DESIGN

 

4.

COUNTY COMMISSIONERS

 

5.

COUNTY LANDS

 

6.

HUMAN SERVICES

 

7.

INDEPENDENT

 

 

A)

ACTION REQUESTED/PURPOSE:

 

 

Approve extension of an MSTBU Interfund Loan for Palmona Park (No. 19) from September 30, 2013 to September 30, 2014 in the total amount of $6,523. (#20130651-PUBLIC RESOURCES)

 

FUNDING SOURCE:

 

Palmona Park Street lighting district loan provided by MSTBU SA-Restricted Fund (10400).

 

WHAT ACTION ACCOMPLISHES:

 

Extension of this loan provides this unit with funds to cover associated expenses for current fiscal year and new fiscal year. 

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 


 

7.

INDEPENDENT (Continued)

 

 

B)

ACTION REQUESTED/PURPOSE:

 

 

Approve extension of an MSTBU Interfund Loan for South Pebble /Broken Arrow Road (No. 200) from September 30, 2013 to September 30, 2014 in the total amount of $10,000.

 (#20130757-PUBLIC RESOURCES)

 

FUNDING SOURCE:

 

South Pebble/Broken Arrow Road MSBU Debt Service loan provided by MSBU SA-Restricted Fund (10400).

 

WHAT ACTION ACCOMPLISHES:

 

Extension of this loan provides funds to cover payment this units debt service cost for current fiscal year and new fiscal year.

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 

 

C)

ACTION REQUESTED/PURPOSE:

 

 

Authorize after-the-fact acceptance of a non-monetary donation from the Friends of the Riverdale Library for the Friends’ direct payment in the amount of $195 to the Sunshine State Library Leadership Institute to cover a registration fee (due September 16, 2013) for a library staff member to attend the institute for leadership training.   Authorize acceptance and expenditure authority for the following monetary donations:   $597 from the Friends of the Lakes Regional Library for youth magazines, $1,250 from the Friends of the Lakes Regional Library for the purchase of adult magazines, $1,000 from the Rosemann Foundation for the purchase of library materials for the Lakes Regional Library, and $3,840.10 from the Friends of Library Processing for pre-registration/air fare for library staff members to attend the 2013 Polaris Users Group Conference in October 2013.  (Polaris is the vendor of the Library System’s integrated library system software.) The grand total of these monetary donations is $6,687.10.  Adopt a budget amendment resolution totaling $6,687 to adjust the budget accordingly. (#20130790-LIBRARY)

 

FUNDING SOURCE:

 

N/A.

 

WHAT ACTION ACCOMPLISHES:

 

Authorizes acceptance of monetary and non-monetary donations and expenditure of funds pursuant to donors’ requests.   Appropriates budget accordingly.

 

MANAGEMENT RECOMMENDATION:

 

Approval.

 

8.

NATURAL RESOURCES/SOLID WASTE

 

 

A)

ACTION REQUESTED/PURPOSE:

 

 

Approve the award of Project # PB130612, the purchase of two 2014 Mack CHU 613 Road Tractors for Solid Waste, from Nextran Truck Center, at the Florida Sheriff’s Association Bid price of $116,567 each for a Total price of $233,134. (#20130765-SOLID WASTE)

 

FUNDING SOURCE:

 

Solid Waste System Ops – Disposal Facilities.

 

WHAT ACTION ACCOMPLISHES:

 

This purchase is budgeted for FY 14 and allows the Solid Waste Division to continue to provide uninterrupted solid waste hauling services for incinerator ash and Hendry County waste.  This action provides the equipment required to support an aging Solid Waste fleet.  The typical age and mileage of this type of equipment, within the Solid Waste fleet, exceeds 7.5 years and 245,000 miles.  By placing the order for these trucks prior to September 30, 2013; the County saves approximately $12,000 by avoiding the vendor’s traditional annual price increase.

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 


 

8.

NATURAL RESOURCES/SOLID WASTE (Continued)

 

 

B)

ACTION REQUESTED/PURPOSE:

 

 

A)  Authorize the reimbursement of up to $365,000 to FCR Florida LLC for necessary equipment repairs/replacement for the Lee County material recycling facility (MRF) in accordance with Lee Contract No. 5730 for FY 13.  

B)  Approve and authorize the Chairman to sign an amendment (in the form of Change Order No. 15) to the Recommunity Agreement to increase the amount of reimbursable expenses for equipment repair and replacement to $365,000.00 per year. (#20130792-SOLID WASTE)

 

FUNDING SOURCE:

 

Solid Waste – Recycling & R & R of Facilities & Equipment CIP.

 

WHAT ACTION ACCOMPLISHES:

 

Funds are budgeted for FY13.  Authorizes reimbursements to the contract operator of the MRF, FCR Florida LLC, for specific equipment repairs and replacements.  Amends the Agreement with FCR Florida LLC by providing a higher allowance for equipment repairs and replacements in the future.

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 

9.

PARKS AND RECREATION

 

 

A)

ACTION REQUESTED/PURPOSE:

 

 

(A) Approve award of formal quotation B-130337 Mowing - Parks to the following local DBE vendor    P & T Lawn & Tractor Service, Inc. at the prices on the attached tab sheet for a period of one-year. The total estimated annual expenditure will be $400,000.

(B) Approve award of all of the Options at the prices listed on the attached tab sheet.

(C) Authorize the Procurement Director to grant annual price increases in accordance with the contract provisions and based on the Consumer Price Index (CPI) if doing so is deemed to be in the County's best interest.

(D) Grant the Procurement Director the authority to renew this agreement for four additional one-year periods, at the same terms and conditions, if doing so is in the best interest of Lee County.

(E) Retroactively approve the expenditure of $65,000.00 via Purchase Order #13336907 issued to P & T Lawn & Tractor Service, Inc. on July 9, 2013 under Emergency No. EE130535.

 (#20130794-PARKS AND RECREATION)

 

FUNDING SOURCE:

 

Fund – General/MSTU/Capital Improvement-Environmentally Sensitive Land Management; Program – Parks and Recreation Operations; Project – Various Site Mowing. 

 

WHAT ACTION ACCOMPLISHES:

 

Provides Parks with a means to maintain the Parks, providing mowing and trimming using competitively- quoted pricing.

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 

10.

PUBLIC SAFETY

 

11.

PUBLIC WORKS ADMINISTRATION

 

12.

TRANSPORTATION

 

 

A)

ACTION REQUESTED/PURPOSE:

 

 

Accept a perpetual stormwater drainage maintenance and sidewalk easement grant over and across the north 3.5 feet of the Dollar General McGregor parcel, DOS 2013-00021 in Lee County.

(#20130780-TRANSPORTATION)

 

FUNDING SOURCE:

 

For future maintenance: Fund - Transportation Trust; Program - Transportation Operations-Roadway Maintenance.

 

WHAT ACTION ACCOMPLISHES:

 

Allows the County perpetual use and maintenance of the sidewalk and drainage facilities constructed as a requirement per the Land Development Code.

 

MANAGEMENT RECOMMENDATION:

 

Approve.


 

12.

TRANSPORTATION (Continued)

 

 

B)

ACTION REQUESTED/PURPOSE:

 

 

A)  Award project B-130480 COUNTY-WIDE RESURFACING ROADWAY IMPROVEMENTS, FY 13 CONTRACT 3 to the lowest responsive, responsible bidder meeting all bid requirements, COMMUNITY ASPHALT CORPORATION (a local contractor), in the amount of $1,040,110.00; and minor intersection improvements at Moody Road and Orange Grove Boulevard in the amount of $129,774.00, for a total contract award of $1,169,884.00 with a project completion time of 180 calendar days.

B)  Grant the DOT Director, with County Administration approval, the discretion to approve contingency expenditures under this contract in the amount of $116,988.40 (10% of the total contract amount) if deemed necessary and appropriate.

C)  Grant the DOT Director the discretion and authority to extend the time to complete the project if doing so is in the best interest of the County and can be accomplished in accordance with County requirements.

D)   Authorize Chair to execute agreement upon receipt. (#20130781-TRANSPORTATION)

 

FUNDING SOURCE:

 

Fund – Transportation Capital Improvement; Program – Major Maintenance; Project – Road Resurfacing/Rebuild and Master Signal (Major Intersections). Funds are available in the FY 2012/13 Major Maintenance Program.

 

WHAT ACTION ACCOMPLISHES:

 

Provides a Contractor for the resurfacing and rebuilding of Hancock Bridge Parkway, Tice Street, Leonard Boulevard, and Sunniland Boulevard. This contract also includes intersection improvements on Hancock Bridge Parkway at Moody Road and Orange Grove Boulevard:  upgrading the pedestrian crossings at Moody Road and extending the westbound left turn lane at Orange Grove Boulevard.   Approval of this request also provides the DOT Director the discretionary authority to expend an additional 10% above the awarded contract amount to cover contingency items applicable to the project; with the contingency amounts, the awarded contract has the potential to reach a cumulative total of $1,286,872.40.

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 

 

C)

ACTION REQUESTED/PURPOSE:

 

 

A) Award project B-130393 SUMMERLIN ROAD LANDSCAPE PROJECT FROM BOY SCOUT DRIVE TO CYPRESS LAKE DRIVE to the lowest responsive, responsible bidder meeting all bid requirements, ValleyCrest Landscape Development, Inc.  in the amount of $680,432.93.

B) Grant the Lee County DOT Director, with County Administration approval, the discretion and authority to approve up to an additional 10% contingency in the amount of $68,043.29.

C) Grant the Lee County DOT Director, with County Administration approval, the discretion to administratively extend the time for completion of the construction contract in accordance with standard County procedure, if the Director determines doing so is appropriate and beneficial to the County and the administrative approval does not increase the cost of the project to the County beyond the 10% contingency amount.

D) Authorize Chair to execute the agreement upon receipt.

E) Authorize DOT to extend the project limits from Cypress Lake Drive to Gladiolus Drive and begin design of this section of Summerlin Road under a contract with Ensite Design for an amount not to exceed $24,150; and, thereafter, seek the Board's formal approval of a change order to ValleyCrest Landscape Development's contract to install the landscaping on this additional section. (#20130753-TRANSPORTATION)

 

FUNDING SOURCE:

 

Fund – Capital Improvement; Project – Capital Projects; Project – Summerlin Road Boy Scout Drive to Cypress Lake Drive. Funds for this project are included in the FY 2012/13 Capital Improvement Program.

 

WHAT ACTION ACCOMPLISHES:

 

Provides a contractor to install landscaping and irrigation on Summerlin Road from Boy Scout Drive to Cypress Lake Drive and authorizes the landscape design work for an additional section (Cypress Lake Drive to Gladiolus Drive).  Maintenance for five years is also included in the total award amount.

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 


 

12.

TRANSPORTATION (Continued)

 

 

D)

ACTION REQUESTED/PURPOSE:

 

 

Approve a budget transfer in the amount of $1,800,000 in Fund #38823 from Project #206007 Summerlin Road from Boyscout Drive to Cypress Lake Drive to Project #205063 Homestead Road from Sunrise Boulevard to Alabama Road. Also, amend the FY 2012/13 - 2016/17 CIP accordingly.

(#20130797-TRANSPORTATION)

 

FUNDING SOURCE:

 

Fund – Road Impact Fees Central District; Program – Capital Projects; Project – Homestead Road.

 

WHAT ACTION ACCOMPLISHES:

 

Transfers funds from Summerlin Road to Homestead Road to assist in funding of the right-of-way phase of Homestead Road and reduces the amount needed to borrow from the General Fund Revolving Loan Program – Roads.

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 

13.

UTILITIES

 

 

A)

ACTION REQUESTED/PURPOSE:

 

 

A) Approve award of Formal Bid No. B-130513, Electric Motor Repair & Replacement Services, to the following vendor meeting specifications: John Mader Enterprises, Inc. dba Mader Electric Motors (local vendor); at the prices listed on the attached Lee County Tabulation sheet.

B) Approve the initial term of this quote for one year.

C) Grant the Procurement Management Director, with the approval of County Administration, the authority to renew this bid on an annual basis for four additional one-year periods, at the same term and conditions, if in the best interest of Lee County; and to exercise the price revision clause as per the specifications on an as-needed-basis. 

D) Approve an estimated expenditure of approximately $350,000.00 annually for this project. (#20130783-UTILITIES)

 

FUNDING SOURCE:

 

Lee County Utilities Operations; Programs – Water Treatment Plants, Wastewater Treatment Plants, Wastewater Collection, Water Distribution; Project – Other Contracted Services.  Funding for these services are included annually in the Lee County Utilities operating budgets.

 

WHAT ACTION ACCOMPLISHES:

 

Allows the Utilities Department to acquire motor repair and replacement services at a fair and competitive cost.

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 


 

13.

UTILITIES (Continued)

 

 

B)

ACTION REQUESTED/PURPOSE:

 

 

A) Approve award of B-130488 SODIUM HYPOCHLORITE SOLUTION FOR UTILITIES WASTEWATER AND WATER PLANTS, to the lowest responsive, responsible bidder meeting all bid requirements, Allied Universal Corp, at a cost of $ 0.46 per gallon (minimum 500 gallons) and $0.88 per gallon (minimum 150 gallons), for a one year period with the option to renew for four additional one-year periods.

B) Grant the Procurement Director the authority to administratively negotiate and renew this quote for four additional one-year periods under the same terms and conditions, if renewal/extension is in the best interest of Lee County and to exercise the price escalator clause. No increase in pricing will be allowed during the first year.

C) Grant the Procurement Director the authority to act on behalf of the Board in the event of vendor non-compliance and proceed to the next low bidder in the event that the low bidder is unable to establish the effectiveness of their product.

D) Approve annual expenditure of approximately $650,000.00. (#20130785-UTILITIES)

 

FUNDING SOURCE:

 

The funding source will be: Fund – Lee County Utilities Operations; Programs – Water Treatment Plants and Wastewater Treatment Plants; Project – Chemicals, Insecticide & Fertilizer.  Funding for these products is included in the annual Utilities operating budgets.

 

WHAT ACTION ACCOMPLISHES:

 

Provides Lee County Utilities with a vendor to furnish and deliver Sodium Hypochlorite solution on an annual basis for use at their facilities. This product is used to disinfect the drinking water before it is sent to the customers to drink or to disinfect the wastewater effluent before distribution to the reuse system or disposal.

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 

 

C)

ACTION REQUESTED/PURPOSE:

 

 

A) Award project B-130563 Adam Circle Water Main Improvements to the lowest responsive, responsible bidder meeting all bid requirements, Cabana Construction of SWFL, Inc. (a local contractor), in the amount of $158,440.00 with a project completion time of 110 calendar days.

B) Authorize Chair to execute Agreement on behalf of the Board.

C)  Grant Lee County Utilities Director, with County Administration approval, the discretion to approve expenditures for construction contingency and other incidental project costs in the amount not-to-exceed $15,844.00 (10% of construction cost).

D) Approve a budget transfer in the amount of $25,121.00 from various Utilities Capital Improvement Projects to the Water Distribution Rehab & Replacements project for the Adams Circle Water Main Improvements project, and amend the FY12/13 CIP Budget accordingly from the original approved project budget of $149,163.00 to a new project budget of $174,284.00.

E) Grant the Lee County Utilities Director, with County Administration approval, the discretion to administratively extend the time for completion of the construction contract in accordance with standard County procedure, if the Director determines doing so is appropriate and beneficial to the County. (#20130786-UTILITIES)

 

FUNDING SOURCE:

 

Fund: Utilities Capital Improvements; Programs: Capital Projects; Project: Water Distribution Rehab & Replacements.  This project was initially funded in FY 12/13 capital improvement budget in the amount of $149,163.  With the proposed fund transfer, the total budget amount will be $174,284.

 

WHAT ACTION ACCOMPLISHES:

 

Provides Lee County Utilities with a contractor to replace existing 4” and 2 ½” water mains with a new 8” water main on Adams Circle within the San Carlos subdivision.  Contractor will also relocate potable meter services from the rear easements to the County R-O-W.  These will provide improved fire protection, better water distribution valving, and accessibility to the utility infrastructure.

 

MANAGEMENT RECOMMENDATION:

 

Approved.

 


 

13.

UTILITIES (Continued)

 

 

D)

ACTION REQUESTED/PURPOSE:

 

 

With respect to RFP130452 Pine Island WWTP Improvements Project Design-Build:

A) Concur with the qualification selection by the Evaluation Committee for the following Design-Build firms: 1) Wharton-Smith, Inc (non-local);  2) Mitchell and Stark Construction CO, Inc.(local firm); and,  3) Wright Construction Group, Inc.(local firm)

B) Approve award of RFP130452 to Mitchell and Stark Construction Co, Inc. as the lowest responsive, responsible bidder, with a Guaranteed Maximum Price (GMP) amount of $1,250,436.96 (which includes the Design-Builder fee of 6% or $64,334.96 and an owner controlled contingency of $113,676.00), with a project completion time of 365 days.

C) Authorize Chair on behalf of the Board to execute the Agreement.

D) Approve a budget transfer in the amount of $430,712.00 from various Utilities Capital Improvement and Major Maintenance Projects to the Wastewater Treatment Plant Improvements Project, and amend the FY12/13 CIP Budget accordingly from the original approved budget of $421,702.00 to a new budget of $852,414.00.  The Wastewater Treatment Plant Improvements Project budget already has $93,594.00 encumbered/spent, which will leave $758,820.00 available for RFP130452 after the budget fund transfer. 

E) Waive the formal process (if needed) and authorize the use of the Direct Materials Purchase Order process as efficiencies, identified by the Design-Builder and approved by the County, are available through purchasing certain equipment and/or materials directly from suppliers. (#20130788-UTILITIES)

 

FUNDING SOURCE:

 

Funds: Utilities Capital Improvements; Programs: Capital Projects; Projects: Wastewater Treatment Plant Improvements (207138), Pine Island Operations Building (207331), and Pine Island WWTP Barscreen (207332).  These projects were funded in the FY 12/13 capital improvement budget for $823,108.  With proposed fund transfers, the total budget amount will be $1,253,820.96.

 

WHAT ACTION ACCOMPLISHES:

 

Provides Lee County Utilities with a design build team for the Pine Island WWTP Improvements.  Team will provide design, permitting and construction to replace an existing filter system with owner furnished equipment, install a redundant Bar Screen including an elevated platform structure, and replace the existing office/lab building. The cumulative total budget for the Pine Island WWTP Improvements Project is $1,253,820.96, which is comprised of the GMP of $1,250,436.96 plus the $3384.00 spent for the elevation survey and site geotech soil information required to prepare the solicitation documents.

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 


 

13.

UTILITIES (Continued)

 

 

E)

ACTION REQUESTED/PURPOSE:

 

 

A)  Award project B-130533 THREE OAKS REUSE SYSTEM AUGMENTATION to the lowest responsive, responsible bidder meeting all the bid requirements, Cardinal Contractors, Inc. (a local contractor) in the amount of $2,699,000.00 with a project completion time of 240 calendar days.

B)  Authorize Chair to execute agreement on behalf of Board.

C)  Grant the Lee County Utilities Director, with County Administration approval, the discretion to approve expenditures for construction contingency and other incidental project costs in an amount not-to-exceed $269,900.00 (10% of construction cost).

D)  Approve a budget transfer in the amount of $1,252,852.00 from various Utilities Capital Improvement Projects to the Three Oaks Reuse Augmentation project, and amend the FY12/13 CIP Budget accordingly from the original approved project budget of $1,807,055.00 to a new project budget of $3,059,907.00. (#20130793-UTILITIES)

 

FUNDING SOURCE:

 

Fund: Utilities Capital Improvements; Programs: Capital Projects; Project: Three Oaks Reuse Augmentation.  This project was initially funded in the FY 11/12 capital improvement budget, and has been carried over to the FY 12/13 capital improvement budget.  The initial budget amount was $1,807,055.  With proposed fund transfers, the total budget amount will be $3,059,907.  The established budget was based on construction estimates dating back to 2011.  Bids are higher than budget due to increasing construction costs and increased equipment costs.  All 3 bids received are within 4.5% of each other. 

 

WHAT ACTION ACCOMPLISHES:

 

Provides Lee County with a Contractor to complete construction of the Three Oaks Reuse Augmentation Capital Improvement Project to modify 5 existing water supply wells and piping system, modify an existing ground storage tank, and install an additional irrigation supply well for operation as a supplemental irrigation supply well system connected to the existing Three Oaks WWTP reclaimed water system.  The supplemental supply will help meet the growing deficit of reclaimed water demand.

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 

14.

COUNTY ATTORNEY

 

15.

HEARING EXAMINER

 

16.

CONSTITUTIONAL OFFICERS

 

 

A)

ACTION REQUESTED/PURPOSE:

 

 

Request Board approves disbursements. The check and wire registers can now be viewed on the Clerk's website, www.leeclerk.org by accessing the BoCC Minutes and Documents link. 

(#20130802-FINANCE)

 

FUNDING SOURCE:

 

N/A.

 

WHAT ACTION ACCOMPLISHES:

 

Florida Statute Chapter 136.06(1) requires that all County disbursements be recorded in the Minutes of the Board.

 

MANAGEMENT RECOMMENDATION:

 

Compliance with the requirements of FS 136.06(1).

 

17.

PORT AUTHORITY AND OTHER GOVERNING BOARDS

 


 

ADMINISTRATIVE AGENDA

 

1.

COUNTY ADMINISTRATION

 

 

A)

ACTION REQUESTED/PURPOSE:

 

 

1. Approve forgiving the following inter-fund loans:

             General Fund as loaning fund (current outstanding balance, and accrued interest) -

             A)  County Road 951 - $21,180,000 ($49,927)

             B)  Estero Pkwy - $13,197,328 ($31,110)

             C)  Fisherman's Coop - $6,000,000 ($0)

             D)  Estero Comm. Park - $4,859,450 ($11,455)

             E)  Bonita Bch. Rd. Phase II - $3,750,000 ($15,299) less $1,100,000 repayment this year

             F)  NFM Rec. Center Planning - $421,528 ($994)

For a total of $48,308,306 plus approximately +/-$109,000 of accrued interest (these ALL have already been written off by the Clerk of Courts for financial reporting purposes EXCEPT Estero Pkwy and the NFM Rec. Center Planning loan). 

            Capital Improvement Fund as loaning fund -

            A) NFM Rec. Center Construction - $8,598,624 ($26,960)

2.  Approve a transfer of funds and two budget amendments resolutions to allow for an unanticipated payment of $1,100,000 to Fund #01000 - General Fund from Fund #38824 - Road Impact Fees Southwest District (Bonita Beach Rd.). (#20130746-COUNTY MANAGER)

 

FUNDING SOURCE:

 

When inter-fund loans are made, undesignated reserves are reduced and non-spendable reserves are increased.  Also, cash is reduced and advances (a receivable) are increased.  These actions have no impact on current undesignated reserves – only non-spendable categories.

The repayment is figured into the following fiscal year’s revenue projections.  The reduction of these projections for the General Fund loans is $375,502 (which includes $100,000 of interest) and $30,000 in the Capital Improvement Fund.    

 

WHAT ACTION ACCOMPLISHES:

 

These all are non-performing loans, meaning impact fee revenues (roads and parks) are coming in at a rate at which these loans will not be repaid in any reasonable amount of time.  Revenues from these loans are not needed to balance the budget, and were never anticipated for that.  It is more cost-effective and operationally efficient to forgive these loans.    

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 


 

1.

COUNTY ADMINISTRATION (Continued)

 

 

B)

ACTION REQUESTED/PURPOSE:

 

 

Request Board approve removal of accounts receivable balances considered to be inactive and uncollectible for the following departments:

A) Department of Transportation, $89,109.82;

B) Solid Waste Division, $16,451.30;

C) Natural Resources Division, $25.00;

D) Utilities Division, $197,421.00;

E) Public Safety Division, $29,421,176.89 (including $23,016,440.90 of contractual allowances that could not be collected anyway);

F) and returned checks for the Department of Community Development, $280.00.

(#20130782-COUNTY MANAGER)

 

FUNDING SOURCE:

 

No funds required.  This is partly an action required for the Comprehensive Annual Financial Report (CAFR) and for partly for various funds to write-off inactive/uncollectible receivables (signaling their intentions not to further pursue collection).

This action DOES NOT have any impact on current cash accounts, net assets, reserves, or projected revenues for FY13-14.

 

WHAT ACTION ACCOMPLISHES:

 

Adjusts accounts receivable balances to reflect anticipated collections.  In the case of Public Safety (EMS), 78% of the write-off is for "contractual allowances," meaning EMS transport fees are above what Medicaid and Medicare will legally reimburse.  The county understands it will not receive the full charge when it is billed, and Medicaid and Medicare understand they will not pay the full charge.

For financial reporting purposes, to accomplish these write-offs, accounts receivable are reduced and a corresponding "allowance for bad debts" is reduced.  The net impact to receivables and assets in -0-.

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 

 

C)

ACTION REQUESTED/PURPOSE:

 

 

Approve the Third Interlocal Agreement for Distribution of Local Option Gas Taxes (Attachment A) between Lee County and the Town of Fort Myers Beach, and authorize the Chairman to execute the agreement. (#20130750-COUNTY MANAGER)

 

FUNDING SOURCE:

 

Local Option Gas Taxes (5 cents and 6 cents).

 

WHAT ACTION ACCOMPLISHES:

 

Provides new agreement for distribution of local option gas taxes to the Town for the period of October 1, 2013 to September 30, 2018.  The Town's percent is going to 1.17% from 1.02%.

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 

2.

COMMUNITY DEVELOPMENT

 

3.

CONSTRUCTION AND DESIGN

 

4.

COUNTY COMMISSIONERS

 

5.

COUNTY LANDS

 

6.

HUMAN SERVICES

 


 

7.

INDEPENDENT

 

 

A)

ACTION REQUESTED/PURPOSE:

 

 

A) Approve Bid Waiver # W-130618 for the purchase of replacement irrigation pumps for the Lee County Sports Complex from Hoover Pumping Systems for Facilities Services in the amount of $109,894.27.  A bid waiver has been requested as Hoover Pumping Systems is the sole source for these pumps, which must be used in order to maintain compatibility with the pumping system currently installed.

B) Approve award of Informal Quote # IT130619 for the installation of the wiring, conduit, and switchgear for the new pumps to Cheslosky Electric, Inc. (a local contractor) in the amount of $16,950.

C) Approve a grand total project cost of $126,844.27. (#20130784-FACILITIES SERVICES)

 

FUNDING SOURCE:

 

Fund – Capital Improvements – Stadiums R & R; Program – Major Maintenance Project;   Project – Stadiums Improvement Project.  This project was planned and is included in the FY 12/13 Major Maintenance Budget.

 

WHAT ACTION ACCOMPLISHES:

 

Authorizes the replacement of the irrigation pumps at the Lee County Sports Complex.

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 

8.

NATURAL RESOURCES/SOLID WASTE

 

 

A)

ACTION REQUESTED/PURPOSE:

 

 

A) Approve an annual expenditure of $135,000.00 under Project No. W-120422 regarding the Maintenance, Repair Service and Parts for Caterpillar Equipment for Solid Waste from the awarded vendor, Kelly Tractor Company.

B) Grant permission to continue using the Waiver on an as needed basis.

C) Retroactively approve the expenditure of $25,000.00, via Purchase Order #13337500, issued to Kelly Tractor Company on September 3, 2013 under Emergency No. EE130646. (#20130778-SOLID WASTE)

 

FUNDING SOURCE:

 

Fund: Solid Waste System Ops-Disposal Facilities-Vehicle Mtc.

 

WHAT ACTION ACCOMPLISHES:

 

This action will allow Solid Waste to continue purchasing required Services and Parts from Kelly Tractor Company, the sole provider of the required Caterpillar equipment, parts and service maintenance in this area.

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 

 

B)

ACTION REQUESTED/PURPOSE:

 

 

Approve Waiver No W-130658 to waive the formal procurement process and approve a Service Provider Agreement with Keep Lee County Beautiful for Solid Waste/Recycling Education and Litter Prevention services  for a two year term with the option to extend the term for two additional one-year periods.  The total amount of direct funding of this agreement and budgeted for FY13/14 is not to exceed $85,000.00. (#20130777-SOLID WASTE)

 

FUNDING SOURCE:

 

Solid Waste Recycling-Recycling Program.

 

WHAT ACTION ACCOMPLISHES:

 

Provides the Solid Waste Division with a partner community organization to organize and direct citizen volunteers for various environmental events including roadside, waterway, shoreline and community clean-up events.  Continues positive public awareness and education programs for proper litter control, recycling, and solid waste management.

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 


 

8.

NATURAL RESOURCES/SOLID WASTE (Continued)

 

 

C)

ACTION REQUESTED/PURPOSE:

 

 

Approve and authorize the Chairman to sign a short-term agreement with Progressive Waste Services of Florida, Inc. (PWS) establishing conditions and responsibilities such that PWS will deliver single-stream recycling material to the County's recycling facility (MRF) for an estimated period of one month. (#20130796-SOLID WASTE)

 

FUNDING SOURCE:

 

No funds required.

 

WHAT ACTION ACCOMPLISHES:

 

Provides a short-term depository recycling facility for PWS until it completes its new MRF in St. Petersburg.  Provides additional funds for the County that will help maintain stable solid waste disposal fees for Lee County’s citizens and businesses.

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 

9.

PARKS AND RECREATION

 

10.

PUBLIC SAFETY

 

11.

PUBLIC WORKS ADMINISTRATION

 

12.

TRANSPORTATION

 

13.

UTILITIES

 

14.

COUNTY ATTORNEY

 

15.

HEARING EXAMINER

 

16.

CONSTITUTIONAL OFFICERS

 

17.

PORT AUTHORITY AND OTHER GOVERNING BOARDS

 


 

9:30 AM PUBLIC HEARING

 

1.

ACTION REQUESTED/PURPOSE:

Adopt an ordinance establishing the Lee County Abandoned Property Registration Program.

(#20130795-COUNTY ATTORNEY)

 

FUNDING SOURCE:

 

N/A.

 

WHAT ACTION ACCOMPLISHES:

 

The ordinance, if adopted, will require registration of property, located in unincorporated Lee County, involved in mortgage default activity.   

 

MANAGEMENT RECOMMENDATION:

 

Approve.

 


 

WALK ON AGENDA

 

1.

ACTION REQUESTED/PURPOSE:

Present for information purposes interim reporting on selected financial activity. (#20130810-FINANCE)

 

FUNDING SOURCE:

 

N/A.

 

WHAT ACTION ACCOMPLISHES:

 

To provide interim reporting on selected funds, revenues, and expenditures of the Lee County Board of County Commissioners. Included in this report in compliance with Chapter 218.415, Florida Statutes, Local Investment Policies, is the stated and fair market value of the investments managed by the Clerk’s Office. To include the Lee County Ordinance 02-28 activity for the Driver’s Education Safety Trust Fund.

 

MANAGEMENT RECOMMENDATION:

 

The purpose of this report is to convey to you the financial status of selected significant funds of the Lee County Board of County Commissioners, the status of specific revenues and expenditures as of the stated dates, and the market value of investments managed by the Clerk’s Office on behalf of the Board.

 

REASON FOR WALK ON:

 

Necessary to provide interim reporting to the board.